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ABOUT THE ROLE

Hill Bottom Properties is seeking a highly organised and compliance-minded Admin Supervisor to manage the full administrative backbone of our company. This is not a passive filing role — it is an active regulatory compliance and governance function. The Admin Supervisor is responsible for ensuring every government permit and business licence is current and renewed before expiry, every company document is properly archived and retrievable within 5 minutes, all official government interactions are handled through the correct channel, and the administrative team operates with precision and professionalism. You will supervise the Admin Assistant, Liaison Officer, GS & Maintenance Technician, and Janitor, and serve as Hill Bottom Properties' first line of defence against regulatory and administrative failure.

KEY RESPONSIBILITIES

•Own and maintain the Permit & Licence Register (ADM-001) covering all company permits and licences — business licence, construction permits per project, environmental compliance, tax registrations, and employer registrations —with expiry dates and renewal timelines tracked in Odoo

•Initiate permit renewals at least 60 days before expiry — notify the HR & Facility Manager immediately if any permit

falls within 30 days of expiry without a renewal in progress

•Supervise the Liaison Officer on all government submissions and collections — ensure every interaction with Ethiopian

government agencies is logged in Odoo on the same day with full details

•Manage all company correspondence — every incoming and outgoing letter is date-stamped, logged, filed physically,

and uploaded to Odoo Documents on the day of receipt or issue

•Maintain the physical and digital document archive — every document has a defined location and must be retrievable

within 5 minutes of request. Conduct monthly archive audits

•Ensure full compliance with all Ethiopian regulatory requirements affecting the company's operations — construction

permits, Addis Ababa City Administration requirements, land documentation, and trade licences

•Coordinate facility maintenance requests — log all requests in Odoo, follow up on resolution, and escalate urgent

matters to the HR & Facility Manager

•Manage office supplies inventory — monitor levels and raise procurement requisitions before stockouts occur

•Supervise and direct the Admin Assistant, Liaison Officer, GS & Maintenance Technician, and Janitor — daily direction,

weekly check-ins, and quarterly performance input

•Support HR & Facility Manager with any special administrative projects, event logistics, or company-wide

administrative coordination.

QUALIFICATIONS & EXPERIENCE

•Bachelor's degree in Business Administration, Public Administration, Law, or related field

•Minimum 4 years' experience in an administrative or regulatory compliance role in Ethiopia

•Direct experience dealing with Ethiopian government agencies — Addis Ababa City Administration, ERCA, Ministry of Labour, Land Authority, or equivalent strongly preferred

•Demonstrated experience managing permit and licence renewals in an Ethiopian business context

•Experience managing document management systems — physical and digital archiving

•Proficiency with Odoo or equivalent document management and business system preferred

•Fluent Amharic (written and spoken) — essential for all government interactions. Professional English required for internal documentation

•Strong supervisory experience — ability to manage and direct a small team

KEY COMPETENCIES

✓ Regulatory compliance management

✓ Permit & licence tracking

✓ Government agency liaison

✓ Document management & archiving

✓ Team supervision

✓ Attention to detail

✓ Deadline management

✓ Correspondence management

✓ Odoo / systems proficiency

✓ Fluent Amharic & English

✓ Proactive problem-solving

✓ Professional integrity

","vacancy_count":1,"city":{"id":"7aab1e97-1c1a-4be9-854c-36ef9f39c47c","name":"ADDIS ABABA","en":"Addis Ababa","country":{"name":"ETHIOPIA","id":"1920aad3-412b-4478-9e0b-d0fb74e5dd22","en":"Ethiopia","__typename":"countries"},"__typename":"cities"},"platform":{"name":"WEB_APP","id":"9d325ee7-630f-44db-8f6c-d02b30947781","__typename":"platforms"},"skill_requirements":[{"skill":{"name":"Administrative Skills","__typename":"skills"},"__typename":"job_skill_requirements"},{"skill":{"name":"Communication","__typename":"skills"},"__typename":"job_skill_requirements"}],"deadline":"2026-07-17T23:59:59+00:00","gender_preference":"both","compensation_amount_cents":null,"education_level":{"name":"Bachelor’s Degree","__typename":"education_levels"},"experience_level":"INTERMEDIATE","compensation_type":"MONTHLY","compensation_currency":null,"__typename":"jobs","refreshed_at":null,"published_at":"2026-07-03T16:41:51+00:00","entity":{"id":"7db31728-93d6-42e1-a213-bde6108706da","name":"Afriwork Recruitment","type":"company","is_banned":false,"jobs_aggregate":{"aggregate":{"count":641,"__typename":"jobs_aggregate_fields"},"__typename":"jobs_aggregate"},"__typename":"entities"}},"platforms":[{"id":"9d325ee7-630f-44db-8f6c-d02b30947781","name":"WEB_APP","__typename":"platforms"}]}

ADMIN SUPERVISOR

Construction & Civil Engineering

Skills And Expertise

Ayat square

Afriwork Recruitment