{"jobs_by_pk":{"id":"7155dd02-7f85-4567-b017-de4646298ce2","title":"Office Secretary / Administrative Assistant","job_type":"FULL_TIME","job_site":"ONSITE","created_at":"2026-08-26T19:55:29.515625+00:00","location":"Gurdshola","sectors":[{"sector_id":"771cf9bb-8339-40b3-afaf-8c2643d19456","sector":{"name":"Secretarial & Office Management","__typename":"sectors"},"__typename":"job_sectors"}],"description":"

We are looking for a reliable, organized, and professional Office Secretary / Administrative Assistant to support the day-to-day operations of our office located around the Gurd Shola area.

The role will primarily focus on office administration, document and record management, communication, follow-ups, and supporting management with routine operational activities.

The selected candidate will receive hands-on training during the first few months.

Key Responsibilities

Office Administration

Manage the general day-to-day activities of the office.
Answer and make business-related phone calls.
Receive and assist visitors, tenants, customers, contractors, vendors, and other guests.
Direct inquiries to the appropriate person and follow up when necessary.
Maintain an organized and professional office environment.
Keep management informed of important calls, requests, deadlines, and pending matters.
Assist management with routine administrative tasks.
Maintain appointments, meetings, calendars, and reminders when required.
Keep track of pending tasks and ensure necessary follow-ups are completed.

Documents & Record Keeping

Organize and maintain physical and digital company records.
File contracts, receipts, invoices, payment documents, letters, agreements, and other business documents.
Scan, copy, print, and prepare documents as required.
Ensure documents and records can be easily located when needed.
Enter and update information in company systems and records.
Maintain accurate records for different business activities.
Keep financial and administrative documents properly organized.
Maintain confidentiality when handling company, financial, employee, tenant, and customer information.

Additional Responsibilities

Maintain basic records related to tenants, rental agreements, payments, and important contract dates.
Receive and organize invoices, receipts, quotations, and payment-related documents.
Communicate with tenants, vendors, contractors, and service providers regarding routine administrative matters.
Follow up on outstanding payments, requested documents, maintenance matters, and other pending items as instructed.
Maintain organized records related to company properties, equipment, machinery, and ongoing projects.
Assist management with preparing simple summaries, records, or documents when required.

Qualifications

Diploma or bachelor's degree in Business Administration, Management, Secretarial Science, Accounting, Office Administration, or a related field.
Previous experience as a secretary, administrative assistant, office administrator, receptionist, accounting assistant, or similar role is preferred.
Good computer skills.
Working knowledge of Microsoft Word and Excel.
Comfortable working with documents, numbers, invoices, receipts, and payment records.
Strong written and verbal communication skills.
Good command of Amharic and English.

Skills & Personal Qualities

The ideal candidate should be:

Highly organized and detail-oriented.
Reliable, punctual, and responsible.
Trustworthy when handling confidential and financial information.
Professional and respectful in communication.
Comfortable following up with people and keeping track of pending matters.
Accurate when working with dates, payments, documents, names, and numbers.
Comfortable using computers and learning new systems.
Able to prioritize multiple responsibilities.
Proactive and able to identify matters that require attention.
Able to work independently once familiar with office procedures.

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Office Secretary / Administrative Assistant

Secretarial & Office Management

Skills And Expertise

Gurdshola

Private Client