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Job Description

Job Title: Junior HR and Admin

About the Company

We are a growing FMCG distribution and B2B supply chain company in Ethiopia, supporting small retailers through reliable product supply, transparent pricing, warehousing, last-mile delivery, and financial solutions, including BNPL. As we expand across regions, we are strengthening our team, operational efficiency, and workplace governance.

Job Summary

We are seeking a Junior HR and Admin to support daily human resources, team performance driving, and administrative operations in a growing FMCG distribution business in Ethiopia. The role focuses on maintaining accurate employee records, assisting with recruitment and onboarding, coordinating office administration, driving team performance and engagement, and ensuring compliance with local labor regulations and company policies. This position plays a key role in supporting smooth daily operations and creating a productive, high-performing work environment.

Key Responsibilities

Team Performance Driving

Assist in tracking performance metrics, KPIs, and appraisal schedules across departments
Monitor team engagement and collaborate with team leads to resolve daily productivity bottlenecks
Organize performance feedback loops and track improvement plans for staff
Coordinate internal training sessions, team-building activities, and motivational initiatives to drive morale

Personnel & HR Operations

Maintain and update organized physical and digital employee personnel files and databases
Track employee attendance, leave balances, overtime hours, and absence records
Prepare monthly HR inputs for payroll processing (attendance, leave, new hires, terminations)
Assist in drafting employment contracts, warning letters, and official HR correspondence

Recruitment & Onboarding

Post job openings on relevant platforms and screen incoming applications
Schedule interview sessions with hiring managers and coordinate applicant communications
Organize onboarding schedules and orientation packages for new hires
Ensure all required pre-employment documentation and background checks are collected

Office & Administrative Management

Manage daily office administrative tasks, front-desk inquiries, and incoming/outgoing mail
Monitor and maintain inventory for office supplies, stationery, and cleaning items
Coordinate office maintenance, utility payments, and facility repairs as needed
Support logistics and administrative arrangements for company events, travel, and meetings

Labor Compliance & Workplace Policy

Support compliance with Ethiopian labor law and company internal policies
Serve as a reliable first point of contact for routine employee inquiries and workplace requests
Assist with the preparation and renewal of staff work badges, medical insurance, or safety gear
Maintain strictly confidential treatment of all personal data and employee records

Qualifications

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Management, or a related field
1–3 years of HR and office administration experience (FMCG/distribution preferred)
Basic knowledge of Ethiopian labor law, HR best practices, and administrative procedures
Proficiency in MS Office (Excel, Word, Outlook) and familiarity with HR management systems/tools

Key Skills

Team performance driving and employee motivation
Strong attention to detail and record-keeping accuracy
Good organizational and time-management skills
Effective interpersonal, communication, and teamwork abilities
Reliable, trustworthy, and able to maintain high levels of confidentiality

Compensation

Net Salary: negotiable based on experience

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HR and Admin

Human Resource & Talent Management

Skills And Expertise

Kality

MAD TECHNOLOGIES PLC