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Job Description

Melostic Trading PLC is seeking a smart, organized, honest and motivated Assistant to support the CEO and COO. The successful candidate will coordinate schedules, communications, meetings, reports and follow-up activities across the company.

Key Duties and Responsibilities

Manage the daily schedules, appointments and reminders of the CEO and COO.
Arrange meetings and prepare agendas, minutes and action points.
Follow up with employees and departments on assigned tasks, deadlines and management decisions.
Collect daily, weekly and monthly reports from sales, marketing, finance and other departments.
Prepare short summaries showing completed, pending and delayed activities.
Draft professional letters, emails, reports, proposals and internal notices.
Receive and manage telephone calls, emails, visitors and official communications.
Maintain organized physical and electronic files.
Coordinate communication between management, employees, customers and suppliers.
Maintain an updated task tracker and remind responsible employees about deadlines.
Assist with travel arrangements, appointments and company events.
Support supplier communication and the organization of import, sales and administrative documents.
Protect confidential company, financial, employee and customer information.
Perform other administrative and coordination duties assigned by the CEO or COO.

Qualifications

BA Degree in Management, Business Administration, Marketing Management, Accounting and Finance, Economics, Secretarial Science, Office Administration or another related field.
No previous work experience is required.
Fresh graduates who are confident, responsible and willing to learn are encouraged to apply.
Good written and spoken Amharic and English.
Basic knowledge of Microsoft Word, Excel, PowerPoint, email and internet applications.
Ability to prepare professional letters, reports and meeting minutes.

Required Skills and Personal Qualities

High level of honesty, integrity and confidentiality.
Strong communication and interpersonal skills.
Good organization and time-management ability.
Punctuality, discipline and personal responsibility.
Strong attention to detail.
Ability to follow instructions and complete assignments on time.
Willingness to learn quickly and accept feedback.
Ability to handle several tasks and work under pressure.
Professional appearance and respectful behaviour.
Confidence in communicating with employees, customers and suppliers.
Ability to work independently and as part of a team.

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Assistant to the CEO and COO

Administrative & Executive Support

Skills and Expertise

Around Dembel City Center

Private Client