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Job Title: Executive Secretary, HR Coordinator & Office Manager

About the Position

We are seeking a highly organized, proactive, and professional female candidate to join our team as an Executive Secretary, HR Coordinator & Office Manager. This role combines secretarial, human resources, office administration, and executive support responsibilities. The successful candidate will play a key role in ensuring smooth office operations while supporting management and recruitment activities.

Key Responsibilities

1. Secretarial Duties

Manage incoming and outgoing correspondence, emails, and phone calls.
Prepare, edit, and organize letters, reports, presentations, and other documents.
Maintain organized filing systems for both physical and digital records.
Schedule appointments, meetings, and company events.
Record and distribute meeting minutes when required.
Handle confidential information with professionalism and discretion.

2. Human Resources Administration

Receive, review, and organize job applications and CVs.
Screen candidates based on job requirements.
Contact shortlisted candidates and schedule interviews.
Conduct initial interviews and candidate assessments.
Maintain recruitment records and employee files.
Assist with onboarding and orientation of new employees.
Support general HR and administrative activities.

3. Office Management

Oversee daily office operations and ensure efficient workflow.
Manage office supplies, inventory, and procurement requirements.
Coordinate with vendors, service providers, and maintenance personnel.
Maintain a professional and organized office environment.
Monitor office-related expenses and administrative activities.
Develop and improve administrative procedures as needed.

4. Executive Assistant Responsibilities

Provide administrative and operational support to senior management.
Manage executive calendars, appointments, and schedules.
Prepare reports, presentations, and business correspondence.
Coordinate meetings and follow up on assigned tasks.
Serve as a point of contact between management, staff, clients, and external stakeholders.

5. Outdoor Assignments

The position may require occasional outdoor assignments, including visits to government offices, banks, clients, suppliers, and other institutions to facilitate company operations and administrative processes.
Candidates should be willing and able to travel within Addis Ababa as required for work-related duties.

Qualifications

Bachelor's Degree in Business Administration, Management, Human Resources, Secretarial Science, or a related field.
Previous experience in administration, HR, office management, or executive support is an advantage.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficiency in Microsoft Office applications.
Professional appearance and conduct.
Ability to work independently and maintain confidentiality.

Application Requirements

Interested female applicants are invited to submit:

Updated CV
Brief summary of your relevant skills and experience

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Executive Secretary, HR Coordinator & Office Manager

Secretarial & Office Management

Skills And Expertise

Bole, Dembel

Luxury Con